ࡱ > _ P bjbjuu 0b 0b = F F 8 X, X ! ! | h" @ + + + + + + + $ 6. 0 + " " " " + , Z% Z% Z% " F + Z% " + Z% Z% _) h * EV " j ) + (, 0 X, ) 4 t1 X# t1 * * t1 3* " " Z% " " " " " + + Z% " " " X, " " " " t1 " " " " " " " " " F B : Your ref : FORMTEXT [Service Provider's Reference] [delete line if no reference given]
Our ref : FORMTEXT [Electronic Document No.]
Enquiries : FORMTEXT [Name]
Telephone : FORMTEXT [Telephone Number]
FORMTEXT [Name] [title initial surname e.g. Mr B Citizen]
FORMTEXT [Title]
FORMTEXT [Organisation]
FORMTEXT [Street]
FORMTEXT [CITY STATE POSTCODE]
Dear Mr/Mrs/Ms FORMTEXT [Surname]
PREFERRED respondent
Community Services REQUEST FORMTEXT [community services request number] FOR FORMTEXT [Insert community services request TITLE]
The FORMTEXT [name of State Party] (the State Party) is pleased to advise that FORMTEXT [name of preferred Respondent] [include ACN, ABN and/or trading as if applicable] has been selected as the preferred Respondent for the above Request.
However, before an acceptance of your Offer can be considered, [insert appropriate text relating to the relevant issues examples provided on following page these are a guide only].
You are also advised that unless and until a formal acceptance is duly executed by the State Party, there is no legal relationship and no contract shall exist between the parties in respect of the above requirement and neither party shall have or make any action, suit, claim, demand or proceedings at law or in equity against the other for any loss, injury, damage, compensation, costs or expenses or otherwise whatsoever in respect of or in consequence thereof.
If you wish to further discuss the contents of this letter, please contact FORMTEXT [name of State Party] FORMTEXT [persons name and position title] on (08) [telephone number].
Yours sincerely
FORMTEXT [Name of Accountable Authority]
[Title] [Date] [Example 1 documentation to be provided (e.g. insurance certificates)]
The State Party requests that the following documentation be provided within 14 days from the date of this letter:
(a) a copy of your organisations current public liability insurance certificate for a sum of not less than $ FORMTEXT [amount]; and
(b) a copy of your organisations current professional indemnity insurance certificate for a sum of not less than $ FORMTEXT [amount].
Copies of the documentation should be e-mailed, as attachments, to FORMTEXT [name of procurement officer / procurement manager] at FORMTEXT [name of procurement officer / procurement manager email address].
[Example 2 preferred Respondent to accept a proposal (e.g. below relates to payment/invoicing) which may have already been discussed]
The issue of the Service Agreement payment methodology must be resolved to the satisfaction of State Party.
It is proposed that FORMTEXT [name of preferred Respondent] will receive Service Agreement payments as follows:
FORMTEXT [name of preferred Respondent] shall present the State Party with consolidated invoices, [insert timeframe e.g. monthly] basis, for all work carried out under this service agreement during that period by FORMTEXT [name of preferred Respondent] or any subcontractor; and
If you agree with the above proposal, please fax or e-mail your acceptance to FORMTEXT [name of procurement officer / procurement manager] at FORMTEXT [name of procurement officer / procurement manager email address] by FORMTEXT [date].
[Example 3 requirement to negotiate issues with preferred Respondent]
There are a number of issues that will require resolution to the State Partys satisfaction prior to award of the Service Agreement.
These issues relate to: [Insert relevant issues below]
(a) Execution of a lease document;
(b) Proposed conditions of contract; and
(c) Agreeing and finalising a meeting schedule.
A representative from the State Party will contact you in the next few days to enable the commencement of the negotiations.
PAGE
COMMUNITY SERVICES PREFERRED RESPONDENT LETTER
Document Version: 3.2 Version Date: 01-10-18 Page PAGE 2 of NUMPAGES 2
[Insert your agency badge here]
COMMUNITY SERVICES PREFERRED RESPONDENT LETTER
Document Version: 3.2 Version Date: 01-10-18 Page PAGE 1 of NUMPAGES 2
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