ࡱ> { <(bjbj88 ;ZfZfs 8T"2:Z"2 2 2 2 2 2 2$57-22"22-2B2!!!2R2!22!!M/h0XEv/1X202/b8b8 0Jb8022!22222-2-2~ T22222222b8222222222 X H:  Gateway Review 5 Readiness for Service Version number [Insert Draft 0.1,0.2,0.3 or Final 1.0] SRO Name [Insert Draft 0.1,0.2,0.3 or Final 1.0] Date of issue to SRO [Insert date dd month year] Department [Insert name] Gateway Review dates [Insert dates dd to dd month year]  Review Team Leader [Insert name of team leader] Review Team Members [Insert name of team member] [Insert name of team member] [Insert name of team member Review Team Members Project Value Background The aims of the project: [Insert two or three short paragraphs on the key aims of the project] The driving force for the project: [Insert a statement that describes why the project came into existence and / or is necessary. Also state the program to which the project contributes] The procurement status: [Insert a statement that describes how far the procurement process has progressed within the project] Current position regarding Gateway Reviews: [Insert a statement that describes what Gateway (or other relevant) Reviews have already taken place on the project or program to which it contributes] Purposes and conduct of the Gateway Review Purposes of the Gateway Review The primary purpose of the Gateway Review 5 is to confirm that contractual arrangements are up to date, that necessary testing has been done to the clients satisfaction and that the client is ready to approve implementation. Appendix A gives the full purposes statement for Gateway Review 5. Conduct of the Gateway Review The Readiness for Service Gateway review was undertaken from [Insert: Date 1] to [Insert: Date 2] at [Insert: location of review]. The team members are listed on the front cover. The people interviewed are listed in Appendix B. Delete where not applicable: Appendix D shows a list of documents reviewed. [Insert a note of thanks to the SRO and the client team. e.g. The Review Team would like to thank the Client X Project Team for their support and openness, which contributed to the Review Teams understanding of the Project and the outcome of this review] Conclusion The Review Team finds that [Insert a brief statement outlining the Review Teams view of the status of the project] [Insert instances of significant good practice found, especially those that may be transferable to other programs and projects] A summary of recommendations can be found in Appendix C. Overall Status Delivery Confidence The overall rating of the project/program is based on the Gateway Review Teams confidence in the project/programs ability, on its current trajectory, to deliver outcomes and benefits, to agreed time, cost, scope and quality. The overall status of the Program is [Insert status; either Green, Green / Amber, Amber, Amber / Red or Red] as defined below. Green Successful delivery to time, cost and quality of the project/program appears highly likely at this stage. No significant outstanding major risks or issues or unaddressed risks are apparent. Green / Amber Successful delivery of the project/program appears probable at this stage. Some aspects require attention to ensure they do not threaten delivery or materialise into major risks or issues. Amber Successful delivery of the project/program appears possible at this stage. Some unresolved risks and issues exist that require prompt attention to avoid compromising quality, project time and cost overruns. Amber / Red Successful delivery of the project/program appears doubtful at this stage. Multiple significant risks and issues are unresolved and require urgent attention. Project time, cost and/or quality are at risk. Red Successful delivery of the project/program appears unachievable at this stage. Multiple significant major risks and issues are evident and appear irrecoverable. Project time, cost and/or quality parameters appear likely to be exceeded if the project proceeds as is. [Note whether the recommendations of any earlier Gateway Reviews of the project, or the program to which it contributes, have been implemented, and if not, comment on the justification for any alternative course of action] Findings and recommendations 1: Business Case and stakeholders [Insert findings brief paragraphs setting out key findings. Where appropriate, include recommendations (in bold text) relating to individual findings] 2: Risk management [Insert findings brief paragraphs setting out key findings. Where appropriate, include recommendations (in bold text) relating to individual findings] 3: Review of current phase [Insert findings brief paragraphs setting out key findings. Where appropriate, include recommendations (in bold text) relating to individual findings] 4: Readiness for next phase (Benefits Evaluation) [Insert findings brief paragraphs setting out key findings. Where appropriate, include recommendations (in bold text) relating to individual findings] The next Gateway Review is expected in [Insert appropriate month and year] APPENDIX A Purpose of Gateway Review 5: Readiness for Service Check that the current phase of the contract is properly completed and documentation completed Ensure that the contractual arrangements are up-to-date Check that the Business Case is still valid and unaffected by internal and external events or changes Check that the original projected business benefit is likely to be achieved. Ensure that there are processes and procedures to ensure long-term success of the project Confirm that all necessary testing is done (e.g. commissioning of buildings, business integration and user acceptance testing) to the clients satisfaction and that the client is ready to approve implementation Check that there are feasible and tested business contingency, continuity and/or reversion arrangements Ensure that all ongoing risks and issues are being managed effectively and do not threaten implementation Evaluate the risk of proceeding with the implementation where there are any unresolved issues Confirm the business has the necessary resources and that it is ready to implement the services and the business change Confirm that the client and supplier implementation plans are still achievable Confirm that there are management and organisational controls to manage the project through implementation and operation Confirm that contract management arrangements are in place to manage the operational phase of the contract Confirm arrangements for handover of the project from the SRO to the operational business owner Confirm that all parties have agreed plans for training, communication, rollout, production release and support as required Confirm that all parties have agreed plans for managing risk Confirm that there are client-side plans for managing the working relationship, with reporting arrangements at appropriate levels in the organisation, reciprocated on the supplier side Confirm information assurance accreditation/certification Confirm that defects or incomplete works are identified and recorded Check that lessons for future projects are identified and recorded APPENDIX B Interviewees NAMEROLE Add or delete rows as required. APPENDIX C Summary of recommendations Please rank recommendations in order of importance. For statistical purposes please ensure summary recommendations are high level and generic. Red (Critical and urgent) To achieve success the project should take action on recommendations immediately. Amber (Critical and not urgent) The project should go forward with actions on recommendations to be carried out before further key decisions are taken. Green (Recommended not critical or urgent) The project is on target to succeed but may benefit from the uptake of recommendations. StatusRef. No.RecommendationR/A/G Add or delete rows as required. APPENDIX D Documents reviewed The list below indicates (where applicable) the documents consulted over the course of this review.  Add or remove rows as appropriate.     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