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Category 1 – Fleet management services

Mandatory for those vehicles leased through State Fleet, and available to other vehicles. Services include:

• vehicle replacement
• fuel management
• vehicle registration
• data management and reporting
• crash management
• roadside assist
• management of infringements
• routine fleet management and strategic advisory services
• FBT management.

Category 2 – Motor vehicle inspection services

This category includes the objective assessment of the condition of a vehicle for sale. Services include:

• inspection of vehicle for mechanical and body damage
• determination of warranty, insurance or refurbishment repairs
• provision of indicative costs for repairs
• re-inspection and certification of vehicles upon completion of repairs.

Mandatory for those vehicles leased through State Fleet. State ���������� entities seeking vehicle inspection services must also use this category.

Category 3 – Motor vehicle disposal services

This category includes the sale of passenger and light commercial vehicles (excludes write-off vehicles) through various auction methods.

Services include:

• sale of vehicles through auction methods including on-line bidding, public auction and fixed price
• comprehensive vehicle detailing
• remittance of proceeds and furnishing of sale reports
• managing post-sale warranty provisions
• strategic advice to ����������.

Mandatory for those vehicles leased through State Fleet. State ���������� entities seeking these vehicle disposal services must also use this category.

Category 4 – Telematics (in-vehicle monitoring systems)

The focus of telematics is to deliver benefits to ���������� in safety, optimisation, utilisation, FBT compliance, data management and visibility of the fleet.

The functionality of a telematics system might include:

• driver identification (with capability to identify multiple drivers per vehicle)
• customisable settings such as trip journey status/purposes and driver alerts
• vehicle route tracking and live location
• vehicle and driver-level monitoring
• vehicle/fleet utilisation (start time/finish time, travel/stop duration, location details)
• collect usage – business/private kilometres both detailed and summary level (to meet ATO FBT compliance requirements.

State government entities seeking a telematics solution must use this category.

Category 5 – Vehicle booking system

Services and products under this category include a single online multi-customer booking system for vehicles to enable internal and inter-agency car-pooling and the allocation of expenses based on vehicle usage.

System functionalities and features include but are not limited to:

• car search results in real time with filters to enable search by vehicle types and specialised options
• ability to integrate with other stakeholder systems
• calculate fees for vehicle hire charges
• accommodate car pools in many locations across the State
• encourage ride sharing by prompting use of the same vehicle for similar routes.

State government entities seeking a vehicle booking system must use this category.

Buying direct

Western Australian Public Authorities who lease their vehicles from State Fleet are required to engage the services of the Fleet Management Organisation in category 1.

The Fleet Manager will be responsible for liaising with the contractors under categories 2 and 3.

Buyers may engage contractors under categories 4 and 5 directly. The contract manager is available to assist.

Other approved users can buy directly from all five categories.

State agencies should be aware of the following requirements under Western Australian Procurement Rules as they apply to purchases from this CUA.  The below table is a summary of the requirements, and State agencies are encouraged to review the WA Procurement Rules.

Procurement planning

Request development and contract formation

Contract management

Exemption from using this CUA

Finance is responsible for processing and approving all requests from State agencies seeking exemption from using a mandatory CUA. Requests for an exemption are considered on a case-by-case basis, and a requesting agency must be able to demonstrate that a business need cannot be adequately met by the relevant CUA.

Exemption requests should be directed to the Assistant Director Procurement Frameworks through an email to the contract manager in the first instance. Requests for exemption may be received by posted letter or email, but must be in writing and provide sufficient explanation and background to enable the request to be considered. The requesting officer should be the Accountable Authority or delegate of the agency.

For guidelines on what to include in an exemption request, please refer to the .

The matrix below lists all contractors on the CUA and the goods/services they have been contracted to provide.

Category 1 – Fleet Management Services

Fleetcare

Contact name - Yolande McLean 
Phone T: 134 333 Ext 853 M: 0455 295 667
ABN 34 009 243 627
Address 118 Motivation Drive, Wangara WA 6065 PO Box 1109, Wangara WA 6947
Email Yolande.mclean@fleetcare.com.au
Website 

Categories 2 and 3 – Vehicle Inspection and Disposal Services

Pickles Auctions

Contact name - Veronica Lydon
Phone T: (08) 6595 0751 M: 0434 180 962
ABN 32 003 417 650
Address Phoenix Rd and Sudlow Rd, Bibra Lake WA 6163
Email veronica.lydon@pickles.com.au
Website

Category 4 – Telematics (In-vehicle Monitoring Systems)

Fleetcare

Contact name - Russell Bairstow
Phone T: 134 333 Ext 847 ABN 34 009 243 627
Address 118 Motivation Drive, Wangara WA 6065 PO Box 1109, Wangara WA 6947
Email russell.bairstow@fleetcare.com.au
Website

Netstar

Contact name - Trevor Brewer
Phone T: 1300 728 882 M: 0437 959 843 
ABN 30 091 898 547
Address PO Box 76, Ermington NSW 2115
Email trevorb@netstaraus.com.au
Website

Category 5 – Vehicle Booking System

PoolCar

Contact name - Sebastian Spada
Phone M: 021 908 763
ABN 86 063 650 751
Address 5/35 Progress Street, Mornington VIC 3931
Email sebastian.spada@smartrak.com
Website

Buying Tips

• There is a wealth of information available for new agency Fleet Coordinators on wa.gov.au
• New Fleet Coordinators should review the New Coordinator Induction Checklist.
• Subscribe to the State Fleet Newsletter for more up to date information about the area.

The price schedules for each category are displayed below. All figures are inclusive of GST.

Category 1: Motor vehicle fleet management services

Note: Pricing applies to State Fleet leased vehicles. Alternative pricing may be negotiated for non-standard vehicles and/or levels of service. The figure stated above is inclusive of GST.

Payment terms

Customers (WA ���������� agencies and entities) will pay accounts within 20 days of receipt of a tax invoice from the contractor (Fleet Manager). Any dispute arising from late payment of accounts must be brought to the attention of the contract manager.

Category 2 and 3: Motor vehicle disposal and inspection services

Payment terms

Customers (WA ���������� agencies and entities) will pay accounts within 20 days of receipt of a tax invoice from the contractor (Fleet Manager). Any dispute arising from late payment of accounts must be brought to the attention of the contract manager.

Category 4: Telematics (in-vehicle monitoring systems)

Fleetcare

Netstar pricing

TRK104i low cost plug in or hardwired

TRK124 trailer tracker hard wired

TRKGloT-T low cost plug in OBD

TRK114i low cost mini GPS telematics

TRK604G mid-tier 3G GPS telematics

TRK2004G high-tier 4G GPS telematics

Categories 5: Vehicle Booking System

���������� entities and other approved CUA users can log into an eDecision Aid (eDA) to access pricing information about these products on contract.

If you do not have access, register by going to the appropriate link above and click on ‘New Buyer Registration’. If your agency is not included in the organisation list use ‘Other Agency’.

Making the most of this contract 

Buying Tips

• There is a wealth of information available for new agency Fleet Coordinators on wa.gov.au
• New Fleet Coordinators should review the New Coordinator Induction Checklist.
• Subscribe to the State Fleet Newsletter for more up to date information about the area.

Step by step buying process

1. Establish your fleet management needs.
2. For state government entities, the use of category 1 (Fleet Management Services) is mandatory.
   The Fleet Manager you will appoint under category 1 will liaise on your behalf with contractors in categories 2 and 3.
   You can purchase from categories 4 and 5 directly.
3. Other approved users can buy directly from all categories.
4. For pricing, check the What will it cost? section.
5. If the pricing you require is not listed, it will be within either of the below eDecision Aids:

Active contract management pays off

Check your invoices and do a comparison with contract prices to make sure you are charged correctly.