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Panel A – Microsoft Licensing Solutions Provider for the Supply of Microsoft Licences to WA ºÚÁÏÕýÄÜÁ¿ (Data#3 Limited)

12 June 2019 - 30 June 2025 (A1 whole-of-government sector) 
1 June 2019 - 30 June 2025 (A2 education sector) 
(no extension option)

Panel B – Microsoft Licensing Arrangement (Microsoft) 

1 July 2021 - 30 June 2026 (MS Business and Services – Whole of ºÚÁÏÕýÄÜÁ¿ & MS Campus and School Agreement – Education)

Software License period enrolments:

1 June 2023 - 31 May 2026 (whole-of-government sector) 
(no extension option)

1 June 2021 – 31 May 2027 (education sector)
(no extension option)
 

The whole-of-government EA and EAS is a premier option for State agencies that wish to standardise on the Microsoft enterprise desktop. There is no minimum desktop requirement. Normal EA and EAS benefits apply.

Some of the other benefits of the whole-of-government EA and EAS are:

• Discounted pricing at the Microsoft level, also allowing agencies under the minimum requirement of 250 users to join and receive benefits of a larger agency
• Individual enrollments for agencies
• Ability for annual adjustments
• Standardisation around a government-wide platform
• Software assurance benefits
• Accommodate Machinery of ºÚÁÏÕýÄÜÁ¿ changes

Each State agency has a responsibility to ensure that it achieves the best value for money and chooses the most appropriate option.

Program 1: Whole-of-government Enterprise Agreement Program (whole-of-government EA)

This program is mandatory under the CUA and only available through the CUA LSP Data#3, who manages all business transactions for all license purchases. Other entities on the approved register of who can buy from CUAs such as charitable institutions are not qualified to access the CUA.
Agencies have the option of: 

• Microsoft perpetual EA – suitable for State agencies that wish to standardise on a choice of the Microsoft enterprise products across their desktops
• Microsoft subscription EAS – suitable for State agencies that prefer to subscribe to, rather than purchase, Microsoft software licenses, as they would do under an enterprise agreement.

The baseline package includes:

Microsoft 365 E5 

Microsoft M365 E5 combines productivity apps with advanced security, compliance, voice and analytical capabilities.

Includes:

Word, Excel, PowerPoint, Outlook, OneNote, SharePoint, OneDrive, Microsoft Teams, Power Bi Pro and Windows

Features unique to Microsoft 365 E5 –

Active Directory Premium 1 and 2

Microsoft 365 Defender

Microsoft Defender for Endpoint

Microsoft Defender for Identity

Microsoft Defender for Cloud Apps

Azure Information Protection Plan 2

Information Protection and Governance

Microsoft Purview Insider Risk Management

Microsoft Purview eDiscovery

Built-in non-Microsoft connectors

Microsoft Teams Audio conferencing

Microsoft Teams Phone Standard

Power Bi Pro

Microsoft Cloud Application Security Azure Security (Consumption Based): Azure Security Centre

Security for servers and virtual machines in IaaS, On-Premise, other Cloud environments

Azure Sentinel

Security and whole of government security information and event management (SIEM), delivers monitoring, reporting, intelligent security analytics and threat intelligence across the enterprise.

Microsoft Open Programs are no longer supported by Microsoft as 1 January 2022 

Previous programs Microsoft Open License Program (MOLP) and Microsoft Open Value for ºÚÁÏÕýÄÜÁ¿ Program (OVG) are not included as offered programs under this CUA. CSP (Microsoft Cloud Solution Provider Program) is out of scope of this CUA. If procuring CSP, procure in accordance with Western Australian Procurement Rules

• Open ºÚÁÏÕýÄÜÁ¿ Licence program offers federal, state, local and other government agencies substantial discounts over commercial customers. An initial minimum purchase of five Microsoft Open Licence Program licences of any type is required to establish a registration. The registration and authorisation number remains active for two years. After establishment, there are no minimum purchases required within the two year period.

A Campus and School Agreement (CASA) has been established between the Contract Authority and Microsoft Australia. The CASA, including any amendments agreed between the Contract Authority and Microsoft Australia, will apply where applicable to the operation of this contract.

CASA programs are mandatory under the CUA and only available through Data#3, who manages all business transactions for all license purchases.

Each agency has a responsibility to ensure that it achieves the best value for money and chooses the most appropriate option.

The package includes:

Program 1: Microsoft Enrolment for Education Solutions (EES) – Department of Education

The Microsoft Volume Licensing Enrolment for Education Solutions – Department of Education offering provides qualified academic customers a simplified way to acquire Microsoft software and services under a single, subscription agreement. This program may include additional affiliates that satisfy Microsoft criteria for Academic Pricing Qualification.

Program 2: Microsoft Enrolment for Education Solutions (EES) – Department of Training and Workforce Development (including TAFE)

The Microsoft Volume Licensing Enrolment for Education Solutions offering – Training and Workforce Development (including TAFE) provides qualified academic customers a simplified way to acquire Microsoft software and services under a single subscription agreement. This program may include additional affiliates that satisfy Microsoft criteria for academic pricing qualification.

Microsoft Premier Service is no longer available to procure for WA government. Microsoft Unified Enterprise Support Service is included under the CUA.

These Services are an end-to-end support solution that allows Microsoft clients to maximize the benefit and value of their software by reducing risk, improving system reliability and improving staff productivity through focusing on people, process and technology.

There are three main components:

• Flexibility and tailored Proactive Services
• Service Delivery Management with an allocated Customer Success Account Manager (CSAM)
• Unlimited Problem Resolution and Advisory Support Services

Other key features of Unififed Enterprise include:

• Services Hub portal access for managing your support & learning needs.
• Incident Manager & Escalation processes
• As needed On Demand Assessments

Clients can obtain Microsoft Unified Enterprise Support directly from Microsoft on an annual, multi-year, or specific term agreement.

Azure Marketplace is a digital catalogue of third-party solutions hosted in the Azure cloud platform.

Customers may access the Azure Marketplace following market testing where these solutions represent value for money.

Although these solutions integrate with Azure, a Marketplace Publisher may provide their own Publisher Terms, or you can leverage the  or the .

For further information on buying rules guidelines for the Azure Marketplace, please refer to the Online Marketplace Purchasing Guidelines.

The General Conditions of Contract August 2018 applies to Panel A of this arrangement.

Eligibility

A1 - whole-of-government sector

State agencies must meet all three of the following eligibility criteria:

1. Revenues/profits must go solely to the state, not private shareholders
2. Exempt from corporate tax
3. Less than 50% of funding is derived from commercial activities (i.e. over 50% state funded)

A2 - education sector

The State agency must meet the Academic Qualified Educational User definition requirements.

Go to the for more information.

Buying mechanisms

The discount off the Microsoft Estimated Retail Price for this CUA is fixed so buyers can pick and buy the specified products from Data#3 without calling quotes or tenders.

Agencies can seek clarification from the contract manager 

Buying other Microsoft products and services

Other Microsoft products/services available through this CUA may have viable alternatives available in the market. This includes CRM and ERP products as well as cyber security products that provide alternative fit-for-purpose functionality to the Microsoft product bundles.

Agencies must consider these other products/services with an appropriate level of due diligence in terms of market research and/or testing where viable alternatives exist.

Refer to the buying rules below for the minimum requirements to purchase these other products/services.

Buyers should be aware of the following requirements under the Western Australian Procurement Rules and Treasurer’s Instruction 820, and whether or not they are applicable to purchases from this CUA:

Procurement planning

Request development and contract formation

Contract management

Exemption from using this CUA

Finance is responsible for processing and approving all requests from State agencies seeking exemption from using a mandatory CUA. Requests for an exemption are considered on a case-by-case basis, and a requesting agency must be able to demonstrate that a business need cannot be adequately met by the relevant CUA.

Exemption requests should be directed to the Assistant Director Procurement Frameworks through an email to the contract manager in the first instance. Requests for exemption must be in writing via email and provide sufficient explanation and background to enable the request to be considered. The requesting officer should be the Accountable Authority or delegate of the agency.

For guidelines on what to include in an exemption request, please refer to the .

How does this CUA impact on people and planet?

As part of the tender process, the contractor on this arrangement has provided details of, and has been evaluated on, its corporate social and environmental responsibility, and the initiatives it has in place to support this.

Data#3 and Microsoft operates an Environmental Sustainability Policy, integrating a philosophy of sustainable development into its business activities and promoting responsible environmental practices throughout its operations.

The matrix below lists all contractors on the CUA and the goods/services they have been contracted to provide.

The current Whole-of-government EA (2020-2023) allows for annual adjustment for agencies, no longer requiring inter-agency license transfers.

Use this CUA for:

• assistance with the optimisation of your licences, with annual reviews to determine the most appropriate licences
• guidance on product usage rights, structure solutions and more
• to ensure your agency stays compliant with software licence requirements
• for access to software assurance benefits and optimised use of these benefits.

A State agency that has never previously had an Enterprise Agreement and meets the eligibility criteria may join the Whole-of-ºÚÁÏÕýÄÜÁ¿ EA program as a true-up at any time. Contact the contract manager for further information. 

Pricing

This CUA operates on a fixed discount off the Microsoft Estimated Retail Price.

Contact Data#3 for the price schedule.

Payment by Purchasing Card

The government Purchasing Card offers a quick and convenient method of payment allowing many goods and services to be efficiently purchased.

Always remember to inform the supplier that you will be paying by government Purchasing Card, at the time of ordering the product or service, and ensure they clearly understand that they must send the tax invoice directly to you, the cardholder.

Note: The Contractor must not impose a surcharge on the Customer for payment by credit in accordance with 21.6 - Method of Payment of the General Conditions of Contract (August 2018).

Buying direct

Prices for this Common Use Arrangement (CUA) are pre-negotiated, so you can pick and buy the specified products from Data#3 without calling quotes or tenders.

Contact Data#3 for the price schedule and to place your order.

Active contract management pays off

• check your invoices to ensure they are correct
• use this CUA to optimise your licences with annual reviews to determine the most appropriate use of licences such as fitness-for-purpose or whether to move to cloud online services
• flexible licensing options including ability to ‘true down’ via annual adjustments
• keep up to date with Microsoft incentives, new licences or technology and changes to existing licences to government agencies
• use this CUA to remain compliant with the Office of Digital ºÚÁÏÕýÄÜÁ¿â€™s strategies and policies